Built for Thailand
Every room, every tenant, every baht — in one place
Track My Room runs a Thai apartment building end to end: rooms and rates, tenants and guests, water and electricity readings, bilingual lease contracts, invoices and receipts — and it sends a tenant their invoice straight to LINE.
- Your first month is free, and we never ask for card details.
- Everything in Thai and English — including the lease contracts.
- Set up your first property in an afternoon.
The last week of every month
You already have a system. It is just made of spreadsheets
Readings on paper, rent in a notebook, contracts in a drawer, and a calculator app open on the desk. It works — until the month you are away, or the tenant who says they paid, or the meter reading nobody wrote down.
How it goes now
- Walk the building, write the meter numbers on paper, type them in later
- Work out each room's water and electricity by hand
- Keep the rent in a spreadsheet only you understand
- Hunt for the signed contract when there is a dispute
- Write out an invoice from scratch when somebody asks for one
- Have no single answer to "what did this building make last month?"
How it goes here
- Type the two readings — the charge is worked out and shows where it came from
- Rent and meter charges appear on every tenancy on their own, overnight
- Every room, tenancy, payment and document under one login
- The lease is generated, signed on screen and kept with the tenancy
- An invoice or receipt in a click, numbered in a proper book
- A property, its buildings, its floors and its rooms, all in one place
What it does
The whole of a letting business, not a corner of it
Nine things, all finished and in daily use — from the meter on the wall to the receipt in your tenant's hand.
Properties, buildings, floors and rooms
Set the rent, the deposit and the water and electricity rates once on the property, and every room under it inherits them. Change the handful that differ and leave the rest alone.
Nightly stays and monthly tenancies
One building can do both. Reserve, take a deposit, check in, extend, check out; or move a tenant in, pro-rate the first part-month, run the rent cycle and settle up at move-out.
Water and electricity readings
Walk the building and type the numbers. Each charge shows the two readings behind it, so a tenant who queries an invoice gets an answer instead of an argument.
Charges, payments, invoices and receipts
Every movement of money in one ledger, with VAT handled per document and two properly numbered books — one for invoices, one for receipts.
Bilingual lease contracts
A standard Thai residential lease, filled in from the tenant and the room, signed on screen, and kept with the tenancy exactly as it was signed.
Rent that raises itself
Every night, each checked-in monthly tenancy gets that month's rent plus water and electricity wherever the meters have been read. You wake up to a month already charged.
Send an invoice on LINE
Your tenant scans your building's LINE code once. After that you can send them an invoice or a receipt in the app they already have open all day.
Calendar, vehicles and a full history
A month grid, a per-room timeline and a day view; a register of which vehicle belongs to which room; and a record of who changed what and when.
Staff accounts you can trust
Fourteen roles and 225 permissions, enforced on the server rather than by hiding buttons. Give the front desk check-in and nothing else.
How it works
Set up in an afternoon, run it in minutes a month
Four steps, in the order the software walks you through them.
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1
Build the property
One property, its buildings, its floors, its rooms. Set the rent, deposit and unit rates once and the rooms take them from there.
-
2
Move people in
A tenancy by the month or a booking by the night. Take the deposit and the advance, generate the lease, sign it on screen.
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3
Read the meters
Once a month, room by room. Each pair of readings becomes a charge, and it lands on the tenancy alongside the rent.
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4
Take the money
Record what arrived, produce the invoice or receipt anybody asks for, and send it over LINE if your tenant has linked their account.
Why it fits
Not translated for Thailand. Built for it
Most property software arrives from somewhere else and gets a Thai interface bolted on. This started here, and it shows in the details that matter on the ground.
Thai and English, everywhere
Not a translated menu over an English database. Property and room names are stored in both, and the lease prints in both — so both sides of a contract can read what they signed.
The real Thai address tree
Province, district, sub-district and postcode, built in and bilingual. Type a postcode and the rest fills itself in.
Metered water and electricity
The way Thai buildings actually charge: a unit rate per room, two readings a month, and a charge that shows its working.
A Thai residential lease
The standard lease your tenants expect, ready to fill in and sign, in Thai and English side by side.
LINE, where your tenants already are
Your building gets its own LINE code. Tenants scan it once and their invoices arrive in the app they check all day.
PromptPay and bank transfer
You pay us the way business is actually done here — a transfer or a PromptPay QR, and a photo of the slip. No card, ever.
Pricing
One product, sold in 40 sizes
You are buying capacity, not features — every plan includes the whole of the software. Pick the size that fits the building you actually have.
฿490 /month
or ฿5,390 a year
- 1 property
- 100 rooms
- 5 team members
฿1,590 /month
or ฿17,490 a year
- 2 properties
- 900 rooms
- 21 team members
฿2,590 /month
or ฿28,490 a year
- 5 properties
- 1,000 rooms
- 23 team members
Every plan includes
- The whole product. Nothing is held back for a higher tier.
- Thai and English throughout, lease contracts included.
- Unlimited tenants, guests, stays, invoices and receipts within your room allowance.
- A year for the price of eleven months, if you would rather pay once.
And no small print you would not like
- We never ask for card details. You pay by bank transfer or PromptPay.
- Nothing renews on its own — you are never charged for a month you did not choose.
- Stop paying and nothing is deleted. Every room, tenant, invoice and receipt stays exactly where it is.
Nothing above is being chosen — you pick your plan after you sign up, and your first month on the smallest size is free.
And a front door
Your free rooms, out on the open web
Switch a room to public and it appears in our marketplace with its real price, its deposit and its utility rates — and a page of its own to share. No listing fee and no commission: an enquiry comes straight to you.
- A page for every property and every room, both ready to share
- A room disappears the moment it is let, and comes back when it is free
- The full cost of moving in, shown before anybody enquires
Before you ask
The questions everybody asks first
Track My Room is Thai web software for the people who run apartment buildings and condominium units. You set up a property, then its buildings, floors and rooms, and use it to record who is staying, what they owe, what they have paid, what the meters read and what the lease says.
It holds nightly hotel-style bookings and monthly tenancies in the same account, including properties that do both. There is a booking calendar, a vehicle register, staff accounts with permissions enforced on the server, an activity log of every change, and a public marketplace of rooms you can list on. It runs in a browser; there is nothing to install and no server of your own to look after.
It is worth being equally clear about what it is not. Track My Room is not a letting agent, not a booking agent, not a payment service and never a party to a lease you write with it. That is set out properly in our terms and conditions.
One product, sold in forty sizes, from THB 490 a month up to THB 2,590 a month. All prices are in Thai Baht.
The yearly price is exactly eleven times the monthly price, so a year costs eleven months and saves you one. Yearly prices therefore run from THB 5,390 to THB 28,490. There is no other pricing: no setup fee, no per-tenant fee, no discount codes and no custom quotes.
The payment terms sit in our terms and conditions.
Yes — a full month, free, on the starter size: one property, up to 100 rooms and 5 team members. That is room enough to set a real building up and run a complete month-end through it before you decide anything.
You start it yourself. After you register, the Choose a Plan screen has a Start my free month button — press it and you are away. No card is asked for at any point, because we do not take cards at all. It is one free month per office, so it is worth starting it when you have time to give it a proper try.
And when the month is up, nothing is charged — there is no card for us to charge. Everything you entered stays exactly where it is and stays usable; the only thing that pauses is adding new properties, rooms and team members until you pick a plan. See what happens when a plan runs out.
Thai bank transfer, or PromptPay QR. The payment screen prints our bank name, account name, account number and branch, and shows a PromptPay QR with the exact amount already encoded in it. You put your office code on the transfer as the reference, then upload a photograph of the slip along with the amount you sent.
The plan goes live the moment the slip is uploaded -- you are not left waiting on us. An administrator opens the payment queue afterwards and either confirms it or puts the plan on hold with a written reason, which stops new capacity being granted but does not move the end date and does not touch anything you have already recorded.
The QR image itself is drawn by promptpay.io, an independent service, so it receives the payee number and the amount. It is named here, and alongside the other services we rely on, in our privacy notice.
An email address, a modern browser and a property to record. You register an office, which is the workspace everything else hangs off, and you are the owner of it.
One step is worth knowing in advance: registering does not itself give you a plan. After you register you land on the Choose a Plan screen, and you press Start my free month — or buy a plan — before adding your first property. It happens once, at the very beginning, and never again.
There is nothing to install and nothing to set up on a server of your own. We run it; you sign in.
Yes, and in the same property if that is how you trade. A nightly stay can be reserved, take a deposit, be checked in, extended, checked out, cancelled or marked a no-show, with the money handled at each step. A monthly tenancy moves in with a deposit and advance and a pro-rated first part-month, runs on a rent cycle, and settles up at move-out.
Three moments stay in your hands, and they are the ones where a desk usually wants to decide rather than be decided for: when a guest extends, you add the extra nights at the rate you agreed with them; when you write up a tenancy that has been running a while, you agree the arrears and add them as one line; and a guest who never arrived is marked a no-show by whoever is on the desk, so a room is never released by mistake.
Free for a month
Try it on your own building
Set up one property, add your rooms, run a month of rent and meter readings, and decide from there.
One month free on the smallest plan — 1 property, up to 100 rooms, 5 team members. You choose it after signing up. We never ask for card details.